Constitution and By-Laws
Amended October 20, 2016
Article I. The name of the club shall be Los Jardineros – Garden Club of Taos
Article ll. Los Jardineros is organized exclusively for charitable and educational purposes, including the making of distributions to organizations that qualify as exempt organizations under section 501(c)(3) of the lnternal Revenue Code, or the corresponding section of any future federal tax code. The objectives of the organization, within the requirements of section 501(c)(3) of the lnternal Revenue Code, are to provide education which will stimulate the knowledge and love of horticulture, to encourage the keeping of the laws of conservation of our native plants, and to support and participate in civic projects of beautification.
Article III. The officers of the club shall be President, President-Elect, Recording Secretary, Corresponding Secretary, and Treasurer.
Article IV. The membership of the club shall consist of any dues-paying person interested in the objectives as stated in Article II.
Article V. There are three categories of membership: Active, Sustaining, and Honorary. Each Active Member is given a ticket in exchange for four hours of work in support of the annual Garden & Home Tour. Active or Sustaining members become Lifetime Honorary Members upon attaining the age of 80. Honorary memberships are given to those whose homes were on the Garden & Home Tour in the previous year. Dues are expected to be paid by May 15 of each year. Members whose dues are delinquent will be dropped from the mailing roster and not included in the Club Directory.
Article VI. A quorum consists of those members who attend the meeting. A majority of those members present and voting is required to pass a motion.
Article Vll. No part of the net earnings of the corporation shall inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that the corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article ll hereof. No substantial part of the activities of the corporation shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the corporation shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office. Notwithstanding any other provision of these articles, the corporation shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from federal income tax under section 501(c)(3) of the lnternal Revenue Code, or the corresponding section of any future federal tax code, or (b) by a corporation, contributions to which are deductible under section 170(c)(2) of the lnternal Revenue Code, or the corresponding section of any future federal tax code.
Article Vlll. Upon the dissolution of the corporation, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the lnternal Revenue Code, or the corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not so disposed of shall be disposed of by a Court of Competent Jurisdiction of the county in which the principal office of the corporation is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.
Article I. The ELECTION OF OFFICERS shall be at the last meeting of the year in October. All officers will serve one year, subject to re-election, with the exception of the Recording Secretary and the Treasurer, who will serve two-year terms.
Article II. The DUTIES OF OFFICERS:
Section 1. The PRESIDENT shall preside at meetings, appoint all committee chairs, and shall be an ex-officio member of all standing committees. The President will keep records for the year in office.
Section 2. The PRESIDENT-ELECT shall assume all duties of the President in his/her absence and work with the Recording Secretary and the President as needed. The President-Elect will assume the office of President on January 1 of the year following his/her election.
Section 3. The RECORDING SECRETARY shall keep the minutes of the Board Meetings on file.
Section 4. The CORRESPONDING SECRETARY shall keep the membership mailing list updated and will mail general correspondence including notices of meetings to members.
Section 5. The TREASURER shall pay all bills, collect dues, handle monies for fundraising, and give itemized reports at the request of the President. All financial records should be kept for a period of 7 years.
Article III. The STANDING COMMITTEES shall be: Garden & Home Tour, Grants, Hospitality, Membership, Programs and Field Trips, and Projects.
Article IV. The EXECUTIVE COMMITTEE shall consist of all five (5) officers. One or two past presidents may be added as ex-officio members at the discretion of the President. If a vacancy in office occurs, the Executive Committee will appoint a replacement for the unexpired term.
Article V. The MEMBERSHIP AT LARGE may present recommendations for civic projects. The Executive Committee will make final decisions about projects.
Article VI. MEETINGS of the club shall be held on the third Thursday of each month. There will be one meeting per month February through October.
Article VII. A NOMINATING COMMITTEE CHAIR shall be appointed in August by the President. The Committee shall nominate candidates willing to serve as the officers for the upcoming year, with the exception of President, as the President-Elect will fill the succeeding term, and those officers fulfilling the second year of their two-year term.
Article VIII. AMENDMENTS to the by-laws and constitution are made by a two-thirds vote of those members present and voting at a regular meeting, provided that the proposed amendment has been distributed prior to the meeting.
Article IX. The RULES contained in the current edition of Robert’s Rules of Order shall govern the club in all cases to which they are applicable and in which they are not inconsistent with these by-laws and any special rules of order the club may adopt.
Article X. NO INFORMATION ABOUT MEMBERS in the club directory may be disseminated, shared, or used for any purpose other than club business.